Todoist setup guide gtd pdf archive#
Todoist setup guide gtd pdf full#
Todoist setup guide gtd pdf Pc#

In fact, it’s so close to be replicated functionality that I may abandon Things 3 for good. I can almost perfectly replicate my Things 3 setup inside Microsoft To Do and have cross-platform support to boot. And while Todoist may be the immediate thought for most Sweet Setup readers, it was actually Microsoft’s own To Do app that caught my attention.

Todoist setup guide gtd pdf Pc#

Recently, I took a deep breath and a step back to see what kinds of cross-platform GTD options there are available to hybrid Mac and PC users. I would love to see Things 3 adopt a web-based option. For all intents and purposes, I have multiple to-do lists spread across different operating systems, and I have to double my work in a few different areas to keep things synced and consistent. Where this is most impactful is in my productivity workflow. I could probably opt to use a Mac with Parallels, but I’m not there yet. It’s also recommended that you include Recurring Areas of Focus as a sub project of This Week.Despite my best efforts to avoid such a fate, my regular day job requires the use of a Windows-based PC. Get those out of your mind by adding those into your Recurring Areas of Focus project (if they’re related to goals that are important to you). You certainly must have a bunch of things you have to do every day or every week.

Routines: These are tasks that may not be related to your goals, but that you have to do every week, like exercise or club meetings.

Recurring Areas of Focus: These are things you need to do regularly related to goals that are important to you, like taking an online class every month.

There are two more Projects you’ll need to create for special tasks.

Next Month: Tasks that you want to do eventually but you know can wait quite a while will go into the Next Month folder without a due date.

This Month: Items that you want to do fairly soon, but can wait a week or two will go into this project.

Next Week: Items from your Inbox that you want to do soon, but aren’t so urgent you have to get them done this week, will go into your Next Week project.

If you integrate Todoist with your calendar, Todoist will automatically add it to your calendar for you. When you put them here, you’ll also assign a due date.

This Week: Items you want to work on immediately, during the current week, will go into this project.

The next few project folders you’ll create are where you’ll move items into during your daily end-of-the-day Clarifying and Organizing sessions.

Note: Todoist has a default Inbox section, so you won’t have to create this one manually. Anything that you need to act on, goes directly into your Inbox. If you receive an action item in a meeting, you’ll put that action item in here.

Todoist setup guide gtd pdf archive#

When you get an email that requires an action, you’ll put the action in here and archive the email immediately.

Inbox: This is where all those incoming ideas go into.

The first thing you’ll want to do is create a new parent Projects structure in Todoist that contains all the buckets for organizing your various incoming tasks.

Now that you know the basic principles of GTD, let’s take a closer look at how Todoist can help. You will process everything immediately using the GTD system above. Not only does GTD help you get more productive and organized, but it can also help you get to Inbox Zero (no more emails in your inbox), because you will never procrastinate on your incoming emails.

Todoist setup guide gtd pdf full#

Engaging your full attention on those tasks that have finally made it in front of you, at the times you’ve scheduled.

Reviewing each “bucket” and moving all those organized ideas up the ladder until the most pressing ones make it into your calendar and your focus time.

If you’re planning to work on the task soon, you’ll also add it to your calendar (and Todoist can help you automate that).

Organizing the tasks by putting them into a bucket that you’ll get to eventually, based on priority.

Clarifying those ideas by breaking them down into tasks, assigning them a priority, and giving them a due date if you’re ready to work on them soon.

It doesn’t matter when, where, or how - whenever you think of something you need to do, you’ll capture it into your “Inbox”. You could be walking in the park and you get a great idea for a book you want to write. You could be in the middle of a meeting and your boss gives you an action item.

Capturing every idea, task, action item, or appointment that comes along.